15 Ausdrücke für den Büroalltag (Deutsch für Fortgeschrittene)

I'm going to introduce you to some useful expressions that you can use in your daily work Whether you have meetings write emails or speak German with colleagues with the expressions from this video you'll be well prepared Let's go Delegating is when you assign a task to another person Delegating a task or something you are responsible for to another person Imagine I organize a larger project at work In which various tasks must be completed Texts must be written graphics must be created costs must be calculated and so on If I delegate these individual tasks I assign them to my colleagues For example we could say that I delegate the task of finding a new supplier to Mr Schulte He has more contacts and knowledge in this area I assign the task to Mr Schulte and now Mr Schulte will handle this task This example sentence shows us that delegating is often abou To delegate a task to someone who can do it better than me Here are some more example sentences I delegated the responsibility for planning the team event to my assistant so I can focus on other important projects The work is better distributed Or the restaurant manager delegates the decision about the menu to the head chef The restaurant manager cannot or does not want to decide what should be on the menu He gives this decision and this task to the head chef Before we continue I'd like to briefly introduce the sponsor of today's video If you are learning German to work in Germany the job interview is surely an important topic for you And to prepare you for that I recommend italki I've been learning Swedish English and most recently Spanish with italki and those who have watched my videos for a while know that You can book language classes with native speakers there private lessons in which you can speak a lot If you are looking for teachers you can select categories such as job interview meeting or presentation Important topics for working in Germany We'll try an interview and then see how many teachers there are for this class After clicking on "Book " you can select a time and then practice a job interview with your teacher at that time By the way you only pay for one lesson and don't need to sign a contract Every teacher sets their own price so there is instruction available for every budget Also if you want to get job-ready in Germany with italki click the link in the video description If you book your first lesson for 10 euros using the code Rieke5 you will get a 5 euro discount until May 1st Good luck To solemnly endorse something is a synonym for officially approving it but it is not quite as formal If my supervisor approves something he allows me to do something or implement something I have planned I could say that I'm still waiting for my boss to approve my concept I have therefore created a concept a plan for a larger project and given this concept to my boss Now I'm waiting for the boss to say yes the concept looks good you may implement it like that The report still needs to be approved by the personnel department before it can be published We have written a report and want to publish it But before we can do that our HR department has to approve the text and say yes the text is good it can be published like this When a colleague is sick someone else usually has to take over her work or attend to the customers she normally handles Useful expressions that can be used in this context are "to represent someone " "to take over someone's illness coverage " or "to step in for someone " For example I had a car accident on my way to a meeting with a client yesterday morning Fortunately my colleague was able to step in for me Something more formal would be to say fortunately my colleague was able to cover for me My colleague has therefore gone to the customer in my place and taken over my tasks Could you also cover the presentation for me tomorrow I have a doctor's appointment Also I have to give the presentation but I need to go to the doctor Can you do it for me These expressions are not only helpful when it comes to illness but also when a colleague is on vacation Could you take over Mr Kramer's vacation coverage next month Good day Mr Kramer is currently on vacation I am his substitute How can I assist you In this sentence we imagine that I am speaking with a customer I wouldn't say I stepped in for Mr Kramer because that would be too colloquial The expression "to give someone the green light" is very similar to giving something approval This is also about someone giving me permission for something We are thinking of a traffic light When it turns green we can start driving or walking If someone gives me the green light for my project I can start implementing it Here are two example sentences The HR department has given us the go-ahead We can publish the report The HR department said the report looks good so you can publish it like this The boss finally gave me the green light for my concept Also the boss finally officially allowed me to implement my concept Adding someone to a carbon copy or blind carbon copy is an expression used in the context of emails The abbreviation CC stands for Carbon Copy in English in German we just say Copy That I am copying them on the email That a copy of the email is sent to these additional recipients The man informs these people about the content of the email without directly addressing them or expecting a response In German for example we could say "I will put the managing director in CC " So that he knows we will complete the project soon The managing director will be informed Could you please put me in CC when you reply to the customer so I can stay updated Lisa included me in the CC when she sent the email to the customer so I could track the communication Let's take a closer look at the expression "regeln etwas unbürokratisch " Germany is well known for its bureaucracy Bureaucracy refers to the entire administration of a country And in Germany they say there is a lot of bureaucracy many rules and many laws that precisely dictate how something works and the staff in the administration also hold themselves very strictly When something is handled in a straightforward manner one finds a quick and simple solution to a problem without having to follow many rules and regulations When something is handled in an informal way a task can be completed quickly without unnecessary discussions Let's look at a few examples We have made the refund process hassle-free to ensure customer satisfaction Also we have a customer here who was not satisfied with a product Therefore he wanted a refund that is he wanted his money back And we gave him his money back without the customer having to fill out many documents beforehand for example It went very quickly and smoothly Another example We design our application processes as hassle-free as possible to avoid losing talented applicants We make the process as simple and straightforward as possible Let's now look at the expression "doing the service by the book " This is essentially how I describe someone who only does the work that is expected of them Nothing more and nothing less This person is not very engaged does not make much effort and is not motivated She also shows no particular interest in her work and does not come up with any own ideas We can say for example that Erik only works by the book because he is dissatisfied with his salary Erik no longer makes an effort He only does what is expected of him nothing more Since the new boss came many employees just go through the motions because they no longer feel valued Also since the new boss arrived employees no longer feel treated well Therefore they are no longer motivated to engage particularly The expression "to take something on" is often used in the professional environment When I say that I take on a task it means that I take care of the task I am responsible for ensuring the task is completed Here is an example sentence Can you please take over my tasks while I'm on vacation I ask the person to take care of my tasks while I am on vacation We need someone to prepare the presentation for the meeting I can gladly take care of that In our daily work we also take on another meaning for example here When my internship ended the company took me on This means I did an internship at the company and the people at the company were very satisfied with me They have offered me a permanent position I am now a permanent employee there We can also use the verb "übernehmen" reflexively Taking on something means then taking on too much work or responsibility and feel overwhelmed or stressed as a result For example we could say Matthias has taken on this project too much This means Matthias feels overwhelmed by this project The project is too demanding or too extensive for him Order our new colleague has overstepped and now needs help The new colleague has taken on too much responsibility for a task or project and is now overwhelmed He can't do it alone and now needs help I feel like I've been working too much and overexerted myself in the last week This means that I feel like I've taken on too much work I feel overwhelmed Coordinating with someone is a synonym for discussing something with someone This means in business situations that you speak with another person to exchange information To gather opinions make decisions together or check if everyone is on the same page The vote is important so that the people can achieve their common goal We should coordinate with our colleagues in the legal department before making this decision Also before we decide we need to talk to the colleagues in the legal department and ask them what their opinion is I need to coordinate with my colleagues about my vacation days Also I need to talk to my colleagues and ask if it's okay if I take time off at the planned time If you want to learn more about different verbs with voices feel free to watch my video on the topic I will link it to you here above and in the video description Imagine you are working with other colleagues on a project and a problem arises You and your colleagues cannot solve this problem What do you do then You could say for example we need to escalate this issue upwards now And that means we have to hand this problem over to our boss We pass the problem on so that the person above us in the hierarchy can solve it and tell us what we should do Here are two example sentences with this verb We should have escalated this decision to Frau Schulz much earlier instead of thinking about it for so long Also Frau Schulz is our supervisor and we should have told her about this problem much earlier Because the employee could not solve the customer's problem he escalated it to his supervisor Members of Deutsch mit Rieke can practice the expressions from this video as usual in a quiz Download the scripts for all my videos and subscribe to my videos as a podcast If this sounds interesting to you feel free to click here or check the video description for more information When you hear the phrase "abstriche machen " you might first think of Corona In medicine a smear refers to the removal of skin or mucous membrane for examination But that's not what we're talking about now The expression "Abstriche machen " always in the plural also has another meaning Let's look at an example sentence To meet the deadline we have to compromise on the quality of the work This is about the quality of the work on this project not being as high as desired Because the deadline must be met We don't have that much time The expression "make compromises" means that you have to make concessions when it comes to tasks or goals One must accept limitations in order to fulfill a certain task Let's look at some more examples We will not compromise on the quality of our products How can we still save money Also we want to save money but we don't want the quality of our products to suffer Either we simply cannot find any applicants who meet all our requirements or we have to make compromises Also there are no applicants for the open position who meet all the requirements We also need to relax the requirements We will probably have to hire a candidate who does not meet all of our requirements The term "understaffed" means that a company or department does not have enough employees to handle all the tasks We can say that our customer service is currently understaffed Therefore longer wait times may occur We don't have enough customer service staff Or the restaurant was understaffed that evening so guests had to wait a long time for their food There were simply not enough people working in the kitchen and service so everything moved much slower than usual What is the actual difference between the terms colleague and employee Is there even a difference A colleague is a person who works with me On the same hierarchical level or in the same area We can say that I am meeting with my colleagues today to discuss the project The term employee or employee refers to any person who works in a company We can say that in our company we have over 500 employees But be careful when a boss or a boss talks about the people who work one level below them Then he usually does not call these people colleagues but employees I refer to a colleague who works at the same level as me not as an employee This can come across as disrespectful If you want to see more about German in the workplace on my channel please let me know in the comments I look forward to your questions and topic suggestions Thank you and see you next week Take care