Run Your Business In 4Hrs A Day With This EXACT System

Do you ever feel like your business is growing but you're working all day, you're drowning in tasks and if you stop working then your business stops working? Well it doesn't have to be like that. I've helped countless six, seven and eight figure business owners build a system to fix this exact problem so they can scale faster while working less. And in this video I'm going to show you that exact system so you can just copy it, install it into your business and take back control of your time, scale faster and build a business that runs without relying on you for everything. Now you might be thinking but Ross I have this certain type of business will this work for me? Well the answer is yes so long as you're willing to make a change. Because you cannot expect things to change in your business if you do not make a change. I've used this exact system with businesses from hospitals to construction companies to econ brands to plumbers to gym owners to design agencies and manufacturing companies. It doesn't matter what industry you're in okay. It matters whether or not you're willing to make a change. So with that let me show you step one and this is something almost no business owner does but it is vital for your long-term success. See most business owners never stop to ask themselves a simple question. What do I want? They just you know react to what the business throws at them every day and when you do that you build a business that feels reactive, feels overwhelming and takes up way more of your life than you ever planned or intended. So the first step is to define your constraints so you can build the business that you actually want to build. Now you do this by setting a goal which is literally up to you. I can't help you with that. Just figure out what you want. Commit to achieving it. With business is typically a revenue number but then you want to create your ideal week. So figuring out exactly how you want your entire week to look. So decide when you work, when you stop and what your rules are. Of course you might not be able to follow that ideal week right away. That is fine. That's the point. You can move toward it over time and the main thing is that it's a direction worth going in. So if you want to work two hours a day, good. If you want to work four days a week, amazing. Or heck, if you want to work 16 hours a day, 29 days a week, that's fine. So long as it's something that you're choosing to do. But you first have to define that okay. You have to define how you want your week to look because without it you have no anchor, no direction, no structure, no constraints and so therefore you have no reason to try and improve how you and your business operates. Like I had a client, he runs a huge company that lots of people will have heard and he wanted to play golf every Wednesday. That was something in his ideal week which made it super easy for him to then go and design his Wednesdays so that he could finish at 12pm and go play golf. Not having these constraints is essentially like trying to build a house with no blueprint. You'll end up with a house, yes of course, but it mightn't be the house that you wanted. So many people, business owners, build a business that entirely relies on them, stresses them out and takes up every hour of their day which ends up ruining their general satisfaction in life which isn't good and they end up resenting their business which obviously again isn't good. Which look, you started your business likely because you enjoy it to some degree so let's keep it that way okay. This is your life, this is your business so run it how you want to run it. Don't let it run you. Now quick one before step two. If you already know that you want my help to reclaim 20 plus hours a week without slowing down your growth there's a link in the description below where you can find out more information about working with me. So now that you know the direction that you want to go in let me show you step two because this is how you actually start to move towards your goals, towards that direction. See a lot of tasks in your business, in fact most of them, will be recurring and right now you might just do them whenever you find the time to do them which as business owners we know in reality that means you likely never do them or maybe you do them randomly when you do find the time and maybe then you feel guilty about not doing them or rushing them and it creates a cycle. It is not good and unfortunately, unfortunately that's not going to help you work less and scale faster or be good for your business. So the solution here is to create your standard week where you choose on what days you'll do your recurring tasks that are the majority of your business. Maybe every Monday you do your team meeting, maybe every Tuesday and Thursday you choose to do all your content. How this looks doesn't really matter, it's entirely up to you. You just have to take all the tasks you do each week, decide when in the week you're going to do them. Now for some things this will be obvious and set in stone, maybe like your team meeting every Monday. For others it'll be up to you when you do them and that'll actually be most of your tasks. And of course there are ways to optimise this structure but the main thing is that you have the standard week built so that you can follow it and therefore have structure and order in your weeks, hence better control of your time and so you can guarantee you get the important tasks that actually matter for growing your business done. But if you want to do the work that actually matters it means you have to do something so simple that almost no business owner does it. So say if you have tasks that you need to do but you don't have a schedule for your day then it is your own damn fault. If you want something done it must be scheduled. Simple okay so every night you want to plan tomorrow. Now that doesn't mean you just write a to-do list, no you schedule the things that matter because say if it's not scheduled it will not happen when you run a business. You'll find a reason to put it off because some sort of fire will pop up, things always feel urgent etc etc but those things are not important and if you don't have a schedule you'll simply prioritize the non-important but urgent things over the things that are actually important. Now my rule in the MOS, my program, is that if you want something done you must schedule to do it. Say one of my past clients came to me working you know like seven days a week and still not getting her important work done which meant the business wasn't really going anywhere but once we installed that system which we just went over her week was structured, it was organized instead of reactive and everything changed. She now works less, sleeps more, earns more and they're opening a second location. The only thing that changed was quite literally how she spent and how we optimized her time but let me show you step three because this is how you make sure your schedule actually works because see most business owners they simply do far too many things. They treat every task like it is the most important task in the world but your business only has three non-negotiable tasks that you need to prioritize over everything else. So you have a marketing task to get leads, a sales task to convert those leads and a fulfillment task to deliver your product or service because think about it like this right if you only did those three tasks in your business would your business still run? Yes it would right. Would your business still grow? Yes it would but if you stopped doing any of those three tasks would your business still run? Would your business still grow? No. Eventually it would fall apart. So those three tasks are the only not only tasks that are non-negotiable and hence they're your priority hence they're the most important things you can do then everything else every other task it will either be a project like a one-off thing that you're working on that will create asymmetric returns or it's a distraction and honestly you'd be ******* surprised at how many tasks you're doing each day that quite simply do not matter okay go through your standard week after you've created it so all the tasks you do in your business see what can be eliminated but also automated and delegated and then you know do that and see your non-negotiables you do them first every single day primarily you do marketing first because marketing is the most important task for growth in 99% of cases because that's how you get leads to then get sales to then grow okay but of course you have other tasks in your business that you need to do and like I said they'll either be a distraction that should be eliminated or delegated or they'll be part of a strategic action. Strategic actions are what we call in the MOS big projects so the likes of hiring, building new offers, launching new campaigns, systemizing whatever else okay the things that you do once but move the business forward and create asymmetric returns okay you should only ever have one strategic action at a time unless you have a big team and can have you know multiple people working on multiple different projects at once because otherwise if you're trying to do four strategic actions you'll spread yourself so thin that you'll barely make any progress in any of them so focus really is the key here the less you focus on so the fewer things that you put your attention into the more time and effort and attention you can actually put into one thing and therefore the faster the progress you can make on that one thing and over the long run you want to aim to delegate your non-negotiables over time especially fulfillment and sales because they're the lowest leverage out of those three non-negotiables and in this day and age of the internet I believe every founder of a business should be involved in marketing to some extent so that your face can be the face of your brand like people buy from who they know like and trust and so they're more likely to work with you if you're the face because if your business doesn't have a face a potential customer will find a business similar that does have a face and will be more likely to go to them because they'll build a connection with the founder so having your face and voice involved in marketing at least to some extent will be an unfair advantage to your company especially in the long run now let me show you step four because this is how you fix one of the biggest time wasters that every entrepreneur faces see most entrepreneurs think that because they run a business they need to be on top of all things all the time so they multitask they contact switch they check slack nine times an hour and emails 41 times an hour and that's not a joke some people do that and they deal with fires the moment they come up luckily the fix here is really simple you just need to do three things firstly do all your important work in deep work blocks these are one to two hour blocks of time where you focus entirely on a single task with zero distractions secondly you need to become world-class at distraction management so remove all distractions your phone emails apps websites whatever I recommend installing opal on your iphone and mac to have it set up during your deep work blocks to block every single thing but the task that you're working on and then finally and this is a big one leave all fires emails messages and problems until the end of the day yes you heard me okay anything that pops up throughout the day that you know needs your attention right now leave it until the last hour of your day and do it in what we call nameless your daily rap every single business owner I get to do this at the start is like what the heck I don't know if I can do this is my business going to fall apart and guess what they do it it changes everything so trust me you can leave problems fires and emails until the end of the day you will not break your business if you do this in fact you'll actually train your team to solve things themselves because you're not there to hold their hand the entire day so they do things themselves and look you can't build a business that runs without you if you insist on doing everything all the time you have to create some independence and forcefully step back even when you don't think things are quite there yet but let me show you step five okay because this is how you make the business run without you and all these steps work so much better and to do that what you have to do is systemize your business which to start with this what you want to do is map out all core four systems in your business so marketing sales operations and finance then you map out all the processes and tasks in those systems I recommend doing this in something like canva whiteboard because once you've done it it'll show you every single thing that happens in your business why it happens how it happens and when it happens then you audit this okay so essentially go through every single step and ask yourself what can be eliminated or automated then you document the processes with sops you assign ownership to your team members for each process and system and then you build scorecards to track performance of each system and those scorecards are crucial okay because they give you data with data you can now see oh I'm getting this output from this system and I don't like it let me change this one input or this process in this system to see what difference it makes to this output which means your job essentially becomes to tweak the input to improve the output and you don't need to guess to do it you just look at the data and know exactly what's working what's not and what to fix which is exactly what creates consistent and stress-free growth and all of a sudden you've systemized your business but what you'll probably notice is that you're still doing way too much to grow working just you know four hours a day maybe you know you're still the one sending invoices maybe you're still closing sales who knows what you're doing maybe you're managing 19 tiny fulfillment tasks that basically take up your whole day which means something has to change and really with this you've only got two options firstly you eliminate the task or secondly you delegate the task that is it you do not have a third option because save a task takes you one hour it takes you one hour simple there's not much you can do to make it take less time like okay I'm recording this youtube video if it takes me 20 minutes it takes me 20 minutes simple there's nothing I can do there right and if you have 12 tasks to do each day each of those tasks take say one hour that's 12 hours of work and no amount of bloody hustle or productivity hacks or batching can change that so if you want to work four hours a day you have to either eliminate eight hours of those tasks or delegate eight hours of those tasks to someone else you know like the likes of uh online businesses coaching consulting anything that's largely online based and less labor intensive you can cut down to four hours a day pretty fast by just cutting out tasks for other companies like construction companies or anything a bit more you know labor intensive brick and mortar stores etc you'll need to hand off fulfillment through delegation and depending on your team that might mean you need to hire new people either way your systems map tells you exactly what to remove and exactly what to hire for because with your systems map you see what and then you delegate what you're responsible for to other team members or you will see if you need to hire essentially you make other people responsible for the tasks you're responsible for so you're no longer responsible for them now who you delegate to and whether you hire and what you hire for is really based on employee capacity and leverage but you know you have to leave some things for my clients who pay me a lot of money to help them work less and grow faster so if you do want me to help you systemize your business and personal operations so you can scale faster while working less click the link in the description below for more info but let me show you the next step because not to ruin all your dreams but your systems will not be perfect immediately in fact they're not meant to be that's not the point of systems like the system is not magic wand you know harry potter style it's not it doesn't work like that it's makes everything about business so much easier and it's what you need to eventually build if you want to scale faster and work less or exit or anything right you need systems but it is not magic and so you'll need to improve them and your business over time now to do that you need feedback the most reliable form of feedback that you can get is data which you get from the scorecards that you built when systemizing your business okay they will tell you how to improve your systems based on what metrics are underperforming and by improving your systems you will then improve your business you start by systemizing yourself so how you plan how you prioritize how you execute how you think then so that it runs without you at a high standard then you track the data you iterate and you improve and next thing you know you can work as many hours you want still grow and have a business that does not rely on you now this is exactly what i helped six seven and eight figure business owners do with the mastery operating system now obviously this is an incredibly brief overview of the system but if you want my help installing it inside your business click the link in the description below and let's work together