outlook managing attachments - How manage email attachments in Outlook - tutorial

now another thing that you might want to do is sort and get rid of the ones that are larger files so I'm gonna pick on the word size right there and then the smaller ones will be up top and the bigger ones will be at the bottom now the bigger emails are almost always the ones that have attachments so if you notice the size is getting bigger and bigger and then we'll see some the ones with the paper clips of course they have attachments let me give you some ideas of how to manage your attachments so I sent this email to myself earlier today with the multiple of the multiple attachments although here's one with a single attachment so when I have the Atem it with the attachment you can see how that one right now says 200 in two kilobytes it's 200 to let's say roughly 200 2000 characters they're starting to be pretty big there and I'm sure I was taking up a lot of the size is the D attachments so when the email has an attachment if I just open that it really opens up in the temporary file so what I might do is save that to my computer I'm going to click on this pull down next to the attachment by the way before I get to that one I want to show you something that I have that's called the reading pane notice how I can see the email or the concepts of the email down here at the bottom that's called the reading pane to turn that on I'll pick on the View menu and I'll pick in the word reading pane right over here now here's what it looks like when it's off and then I have to double click on that email to see the contents but I'll pick on View and then reading pane if I put it on the right you see it over here on the right-hand side I usually like to have mine at the bottom so click on bottom good this way I could just click on that email and then see the contents of the email down here it's a big time-saver so okay now we're back in that email with the attachment I'm going to click on the pulldown with the attachment and I'm going to save the attachment file onto my computer alright so we'll say save as and I'll put it onto my desktop folder and I'll pick on save I can even do that with this one over here I'm gonna click in the pulldown pick on save as and then pick a folder and save it onto my computer now once I've saved it to my computer then I would get rid of the actual attachment and that'll make your inbox a lot smaller so at this time I'm going to click on this pulldown and I'll pick on remove attachment now look at the number before we do that it's 200 in two kilobytes for that email and I'm going to click on this one and do remove attachment and I'll say remove attachment there again now it won't reset until I leave that meal and then go back to go back into it so at this time I was sorted by the inbox and then sorted by the receive date and I know that was kind of a newer email and there it is remember before it was over 202 kilobytes now it's down to 132 kilobytes because I removed the attachments so that's one thing that you can do if you save the attachments to your computer and then you remove the attachment from the email that'll make the email a lot smaller let's try it with this other one this is multiple attachments now this one is 635 kilobytes is starting to be very large I want to show you a great new feature you can now see if all the attachments in one step those hello I have one two three four five six seven attachment files in this email so what I'll do is I'll click on the pulldown for one of the attachments and then I'll say save all attachments and they you know they're all select affair but you can pick them as you need to and I'm going to save those into my download folder now they all got saved onto my computer in one step and now we're going to delete them in one step as well so I'm going to click on this attachment I'm gonna hold down my shift key and pick this last one now they're all selected now I'm gonna click on this pulldown and I'll say remove attachment it's going to remove them all at the same time as you can see now let's take a look at the size of that email it went from 635 done the 45 kilobyte so you can really see that made quite a difference so those are great ways to manage your attachments what I will do maybe is sorted by the size and the larger ones are usually the ones with the attachments as you can see this one has an attachment it's getting pretty big now the other way you can tell which ones have an attachment is you sort by this little paperclip over there and then all the ones with the attachments will be either at the top or at the bottom and then once you have that attachment again I'm gonna click on that pulldown and I'll say save as or I could have said save all attachments right like we did and then that'll put those onto your computer once they're on my computer I can remove them for that email and then it's going to make that email a lot smaller so right now you can see how that was says 253 kilobytes and that was from 9:20 so now what is sort about the received a and now that when we're done 259 kilobytes because we got rid of the attachment you