crystal reports - adding and managing text tutorial for beginners

next I want to show you uh some simple ways to add text to your report uh let's say I wanted the report name or the company name on the top of the page or maybe the word copyright on the bottom of the page so a lot of times that's not really going to be in your field Explorer uh really it's just going to be a piece of text if you follow my mouse over here you're looking for this icon that says insert text object or you can also find that under the insert menu as we can see so I'm just going to pick on uh insert text object you're going to move your mouse to where you want that to appear on your report so let's say I want at the top of each page therefore I'm going to put it into the page header section so I'm just going to click there and in this case uh this happens to be our expense report I'm just going to type in expense report and then we're just going to click somewhere else and now the text is on our report so all we really did was to insert text object you could have as many of those as you wanted to once that text is there we can just drag it and move it across the screen just by doing a drag and drop notice when we drag it these lines come up so for example if I wanted to line up with the date column you can see the lines are expressing that it it will line up with the DAT column as we can see uh so we can just move a field by dragging it across the uh across the screen now um we can also resize a field so you're looking for the sizing handles either on the right side or on the left at the top or at the bottom of the field sometimes they even appear in the corner you can tell you're on a sizing handle because your mouse becomes a double arrow like that so we can move that in or move it out make it a different size then uh any any object on the screen just about any object can be formatted so I'm going to click on that expense report item and then you can see all of your format options we can uh change the font and the font size this is going to bring it to the next font size up so if it's 10 now then now it went up to 11 it went to the next font size up this one's going to bring it to the next font size down so of course that'll go back to a 10 then we have bold italic underline if you wanted to turn any of those off just click on it a second time so let me turn the italic off uh you can see it went back so those are just toggles you can toggle the those on or off not a problem uh now these are for your text justifications now uh I'm going to uh make that feel a little bit bigger so if I pick on Center notice how it centers the text within the the field or this will make it right justified in the field or this will make it left uh this one is more for larger paragraphs where both the left and the right Mar margin would be justified here you have your font color lots of colors available if you want more colors than that just pick on the word more of course then you get every color in the rainbow you have your font color uh this is uh going to be uh for your borders now there's going to be other options for your borders but here let's say we want a border uh all all the way around that field we can quickly add that as you can see now that that field has a box around it actually those are border so we can click on that field uh now uh to hide that field we can suppress it uh and then we can actually lock that field there'll be other videos about the Locking these fields only light up when we have a number field so it's very easy to add our text to our report we're going to use the text object over here let's try another example let's say in the bottom of the page I like to have the words copyright so I'm actually going to move this text over here I'm just going to pick it up and drag it notice these lines come up so that it's going to help you keep things uh in alignment with other objects I really like that going make this a little bit smaller using the sizing handle now let's say right over here I'd like to have the word copyright so we're going to pick on the text object and then I'm going to move that right into my report and uh you try to approximate where that's going to fit in so right about there should be fine I'm going to click in and now I'm just going to type in copyright 2010 and when I click uh somewhere else now the text does in place all right so you're going to use your text object quite a bit you're always going to add text to your report uh using this icon right over here so that's really different than a field that comes from the table a field that comes from the table will be under the field Explorer under database Fields as we can see and then things like the date and time will be under special fields uh as as we can see on there special fields for the field Explorer but you would use the text object when you just want uh a specific piece of text like your your your company name or the ort name or the word copyright that perhaps is not going to appear under the database fields or under the field Explorer all right so that's how we can add uh text and that's how we can manage text in our report