Introduction to the SSBCI Capital Program Annual Report

um thank you everybody I hope you can hear me um Su let me know if you can hear me um great we can hear you thank you thank you for joining us for the first round of annual reporting trainy um this trainy is for data as uh for 2023 data and that's um um data as of December 31st 2023 um as many of you guys know jurisdictions are required to submit an annual report for the prior um calendar year um an the annual report collects expanded transactions so just to clarify those are actual transactions that have gone out to small businesses via Al loone or investment um in a reporting guidance it said the due dat is March 31st um just because March 31st falls on the Sunday the actual reporting due date will be on April 1st and Su chain will go through that our goal today is to just go through the template we have completed the template so sue will provide provide an overview of the and your report and the portal um and a layout of the portal um Grace will walk us through the updated template and give you some samples of transactions um how to complete each um tab um supporting transaction um and J Will demo how to um access and upload your um template in the reporting portal and Reporting portal we're using the same portal as the reports and the annual um in the dispersement process so that's the reporting photo that Clos the annual and that's same thing from last year um there's some slight updates in this year but Su will walk you through those changes um we will have another round of training um that we an invite should have already gone out um so please share that with other your other members um there are maybe um important to be um to be in that in those training so our next round that train will be on February 29th at the same time 4M in that session we will dig in a little bit more on the annual reped templat give you some example how to properly complete each um each transaction type um so um please um let us know if you have not received that invite yet um um we again we will send some spend some time at the end of this hopefully to address questions but again please put those in the chat and if you do have questions that we want um us supervisor and um responses on please send them via our mailbox um I think R said will put that in the chat we just ask you to please include your Irish manager I'm going to turn it over to sue again she will go over the she will provide an overview of annual reporting gra Grace mppy will provide a demo of the template and Jay Flowers will um walk us through the portal so I'll stop talking and just as the clarification the portal will open open um sometime um early February and soon and of course um we'll provide more detail on that so I st talking um the floor is yours thank you everybody for joining us and thank you SL thank you MMA um okay so we will be sharing the presentation with all attendees after this presentation so no need to take notes on what you see on these slides um with that let's get started with the first slide on what is annual reporting um the ssbci capital program reporting guidance states that each jurisdictions um must submit annual report for each calendar year by March 31st of the following year um annual reporting jurisdictions will need to provide information about providers and approved programs as well as transaction level data for each sspc supported loan or investment including characteristics about small business borrower or invest the purpose of the loan or investment information about private financing and loan or investment performance um to facilitate jurisdictions U meeting the rep reporting requirements we created a customized annual reporting template for each jurisdiction to submit in the uh reporting portal where we will cover the reporting portal later um in the training um the customized template will include pre-populated data such as the approved program name and program type for all jurisdictions um and for jurisdictions that reported expended transactions for calendar year 2022 the customized template will also contain pre-populated provider information um if the uh if the program if the approved programing is incorrect on your template please let us know before you submit your and your report uh the customized template will contain seven tabs um great will cover how how data should be reported in the template for each um ssbci support loan investment um later in the presentation um additionally jurisdictions must also provide a concise narrative for each active program along with your completed annual report um we will cover the annual report narrative um later in the presentation okay moving to the next slide uh on who who needs to submit an annual report um annual report is required for all jurisdictions that sign the allocation agreement onor before December 31st 2023 one thing to keep in mind that differentiates um the annual report from the quarterly um is that the annual focuses on only expended transaction whereas for quarterly uh your for your reporting expended obligated or transfer um Al know call eot um if a jurisdiction has it's been a transaction in 2023 uh you must submit an annual report transactions um are considered expended in calendar calendar year 2023 if ssbci funds were dispersed to a borrower or invested by December 31st um and if jur do but jics do not have expanded transaction calendar year 2023 uh the jurisdiction still need to acknowledge in section three of the portal that there are no transactions to report in order to fulfill the annual reporting requirement okay um moving to the next slide on when are annual reports due to treasury uh annual reports must be submitted to submitted by March 31st of the following year as you can see on the table um and as M uh Ed in in her intro that since the deadline for this reporting year falls on a Sunday treasury will accept annual reports to subed um by Monday April 1st and the customized uh annual report templates will be available for download um by next Tuesday February 6 if this if the this date change we will communicate update date um through your Outreach managers um the portal will open for submission starting on March 1st and and will close on April 1st um we will also send out email reminders to all participating Juris at the beginning of the submission window and ALS and we'll send additional reminders prior um to the submission deadlines um before we move to the next slide um since I know I've been doing a lot of dates here so just want to recap um the customized template will be available to uh to should be available to download by uh February 6 that means that before this date there'll be no template available for jurisdictions to download um and let's say you download a template on February 6 and you you complete the template by February 20th you will not be able to upload the completed template or the or your narrative by March 1 um the beginning of the submission window the last they submit the completed template um is April 1st okay uh moving on to next slide okay uh where's the annual report template um you can find it the customized annual report template in the sspc reporting portal this is the same portal where jurisdictions where you submit your application and quilly Report uh the annual report template must be submitted through the portal to meet um the the annual reporting requirements um once you complete the template just should upload certify and submit the completed report within uh the submission window okay moving on to next slide uh okay so the annual report portal so looking for you Jay would demo the submission process in the portal in detail uh later this slide is to to provide quick preview of the portal for the annual submission um the layout similar to the quter report however there are five sections um SE section one is the user instruction section two is to participate in jurisdiction information section three is where you would download the template upload the completed annual report or provide a negative response we do not have expended transaction or calendar year 2023 um section four is a new section the portal for the annual report narrative um I will provide an overview on my next slide section five is the last section um of the port of the annual report portal where you are certifi and submit um also in section five is where if jurisdictions upload the um the wrong annual report during the submission window or realizes uh the additional change need to be made to the template you will have an OP an opportunity to un submit your annual report template in the portal um keep in mind this only applies during the submission window after the submission deadline the unsubmit button will no longer be available um and Jay uh will go over the that process later as well uh moving on to the next slide on annual ort narratives okay jurisdiction must provide a narrative for each of your active approv program along with your completed annual report um jurisdictions utilize The Narrative to provide updates on the progress of your approv program and highlight future successes anticipated as these program continue to provide Capital Access to our Capital to provide access to capital for small businesses um jurisdictions that provide negative response in section three will not need to upload a narrative um please take the time to read what include a narrative uh which are listed here and also um and the portal okay um mov on to my last slide before Grace takes over um is accessing the annual report um there are different level of access based on your assign role in the portal uh Dave will be going over the different level of access in his demonstration later but um we wanted to highlight the different level uh levels here the account administrator role is the most restrictive role this user user can only View and download the template um the next level is the account point of contact or PC role this user is able to view and download the template but this user can upload a completed report lastly the authorized representative role can view download the template upload a completed report and is the only user who can certify and submit um if the user does not have an authorized representative role an error message will appear preventing the user from submitting the report um I will now pass over to Grace who will go over how to complete the template thank you