Time Management Skills At Work -
4 Video Views·May 3, 2025
Effective Time Management At work:
One skill that is prevalent in all leaders of repute is time management. People who use these techniques routinely are the highest achievers in all walks of life, from business to sport to public service.
Managing time well enables you to be in control of your life; it allows you to act on situations rather than react to situations. When reacting to situations you are ill-prepared and under stress so your action is far from your optimum capacity. Whereas, when you act on situations it is well planned and thus allows you to function at your highest.
At the heart of time management is an important shift in focus: Concentrate on results, not on being busy. This is a one of the most important time management skills. Many people spend their days in a frenzy of activity, but achieve very little because they are not concentrating on the right things.
time management skills at work brought to you by let's talk a premier language
training company this is a demonstration video for complete details visit us at
letstalk.co.in everybody has to manage their time to some extent whether it be
at home or at work or both the sequence in which you perform tasks on an everyday
basis has a profound effect most people have the capacity to manage their time
better and doing so makes the working way more productive and leisure time
more fulfilling this time management program shows how you can improve your
own use of time it is full of practical advice to help you and concise tips are
scattered throughout the program giving further vital information on time
management skills understanding time time is our most valuable resource by
analyzing time usage on a regular basis it is possible to understand the most
efficient way to use time both in and out of workplace analyzing time people's
attitude towards time is complex and variable if you want to use your time
efficiently to accomplish all that you need to do at work and at home you need
to be aware of the current habits and attitudes that shape your use of time
changing attitudes our attitudes to time are constantly changing many of these
changes are due to the advent of new technology which affects our work travel
and communication the internet email and modems have made exchange of information
almost instantaneous travel especially over long distance has become faster and
more affordable the increase in options available had made it possible for us
to do more in a day but has also increased the pressure on our time this
makes it all the more important to use time in the most efficient and
productive way using time wisely everybody is increasingly aware of the
cost of time individuals and department are held accountable for their use of
time company culture can have important influence on how employees use their
time in too many organizations working long hours is equated with working hard
if you leave on time others may think you are not pulling your weight in fact
long hours often decrease efficiency and productivity ways of using time becomes
habitual so make an initial investment of time to rethink and improve these
habits the rewards will be the ability to control your workload and more time
to focus on the most important aspects of your job
managing queries a manager who is constantly interrupted has little time
for important tasks while staff who always consults their manager for
decisions and information are held up use planning and delegation to minimize
time wasting at every level for example staff member needs clarification and
authorization from manager in this process manager neglects own tasks while
dealing with queries from other staff while other staff members or
subordinates waste time for managers attention analyzing use of time few of
us will really admit large parts of our working day are wasted the only way for
you to make better use of your time is to analyze how you use it now and then
to consider ways in which you can reallocate it in a more effective way
assessing your day there are always competing demands on your time it is
very easy to spend too much time on routine things such as reading mail at
the high priority productive tasks how do you divide your day at the moment do
you prioritize your work so that you tackle important and urgent project
first or do you concentrate on completing enjoyable tasks first are you
distracted with phone calls or do you have a system in place for dealing with
them do you waste a lot of time costing your time it is a sobering exercise to
calculate exactly how much your costs and then realize how much of it is not
being spent effectively to find out the cost of each minute of your time
multiply your annual salary by 1.5 to include overheads and divide the total
by the number of working hours in the year divide the total by 60 to find your
cost per minute keeping a time log maintaining a time log of how much time
you spend on a particular activities is fundamental to managing your time more
effectively you may be surprised at how much time you spend chatting and how
little time you spend working and planning your time log provides you with
a starting point from which you can assess area to improve compile a simple
time log by dividing your day into 30 minute chunks and recording exactly how
much time you spend on useful and unnecessary tasks this is a sample time
log maintain a similar log to analyze your time allocate all of the 30 minute
time chunks into categories according to the nature of each task for example
meetings reading and replying to mails helping colleagues or making phone calls
look at the categories into which you have allocated your tasks and divide
them into groups for example writing a regular report organizing a meeting
making new contacts work out the percentage of time spent on each group
to be most effective in your job you must spend 60% of your time on group 3
tasks 25% on group 2 tasks and only 15% on group 1 projects in fact most people
allocate their time in exactly the opposite proportion 60% on group 1 25% on
group 2 and 15% on group 1 you can pause the program to take a closer look to
understand the diagram and how would you allocate your time looking for time
patterns now that you have established how your time is being allocated ask
yourself these questions do I work that should be done by somebody else am I
involved in group 1 tasks in the morning do jobs frequently take longer
than I expect them to do do I have enough time to be creative and
innovative find answers to these questions to analyze how close is your
work pattern to the ideals 60 25 15 time distribution ratio if you find that you
are spending too much time on one group of tasks work out how you can reorganize
your daily schedule so that your time is distributed more efficiently for
example if you are spending time on tasks that could be easily done by a
junior executive delegate them this way you can concentrate your energies on the
areas in which you are not spending enough time reviewing your use of time
once you have analyzed your use of time there are several time-saving strategies
you can implement for example make a list of things to do and update it
several times a day look on your time log at wasted time and think of ways to
fill those time slots more constructively in the future this is a
demonstration video on time management at work to get more detail on the
program visit our website at letstalk.co.in