SLFRF Explainer: How to Fix Expenditures

hello everyone my name is Stephanie and I'm the lead data and reporting analyst for the slf program at the Department of Treasury today we're going to take a few minutes and go over how you would address a yellow or red flag for your expenditures to do this you will first need to enter the portal and into your report from there you will navigate to the project overview section you will scroll down to the bottom and see the listing of your projects from here you will be able to visually see where you have projects that have need other information or this project the project status and obligation status have a green check mark and based off the information currently in your report they would be good to go however your expenditure status has already pencil icon identifying that there needs to be action taken regarding the expenditure status the first thing you should do is review your project status this is information that you are saying that has been entered into the system you have $100,000 as your budget and so far this project has cumulative obligations of $50,000 that have been entered and $50,000 000 cumulatively of expenditures that have been spent currently for this period you are entering zero current period obligations and zero current period expenditures So based on that information for the expenditures I would go to the expenditure section and verify that there is a $50,000 entry for your project so we will scroll back up and go to the expenditure section we will review the greater than $50,000 section this section would be tied to your sub Awards and there are no project listings in this section then in the less than $50,000 section you will see there are some projects however none of them are the household project that we currently have an error on and last place to look is the payments to individuals and again there are no projects listed in this section based on this information I should navigate back to the project overview section and update my project status based on the information that is currently in this system we are showing that there are 0 of cumulative expenditure for this project so now that we have made that update we are going to save that project now our expenditure section is reflecting the accurate amount and it is showing a green check mark you can also select the green check mark to see that our amounts align in both cumulative expenditures and the current period expenditures now however if you do feel that this entry was correct and there should be $50,000 in expenditures for this project we then would need to update the current period expenditures because they previously were not entered we know now that we will be entering this $50,000 as a current period expenditure so once we've updated that information we will save the project and now you see that the expenditure status is yellow and you can see that we have entered C cumulative expenditures of $50,000 however in the portal there are still zero reported and we also updated the current period expenditures to be $50,000 however in the portal there is0 of expenditures for this project so now we need to go and we will need to update the expenditure we will be updating this project as a greater than $50,000 expenditure therefore it needs to be tied to the sub award associated with this project to make the sub awward information generate you will need to look for the sub award number so in going to the sub Awards section we will get our project this is the $50,000 that was previously reported and we see our award number is 65466 for this project so to update the expenditure section we will need to enter the sub awward number after we entered that number you will see that the information in the sub did populate and so for this expenditure start we will enter our expenditure dates and the amount which is $50,000 and as well as additional information regarding this project as you can see this information has now been created and we have a $50,000 expenditure associated with the $50,000 obligation now you can navigate back to your project overview section and scroll down and again you will have all green check marks and this now is showing us that the amount we entered in the project status is also the amount that we provided the supporting expenditure to and for the cumulative the total amount of the project matches as well as the amount that we entered for this period is accurate now that you have all green check marks you are able to move forward and move on to the next project you have or go to the certification section to complete your report please follow us for more additional videos on how to do other project related items