Submitting the SSBCI Capital Program Annual Report in the Portal (Feb. 29th)

Thank you Grace. Before we actually do the portal, it's going to take me about a minute to load up my demo environment. I put a link to the portal in the chat and while environment loads, we're going to ask that anyone that's logging in for the first time or has had issues logging in, or anyone that hasn't logged in in a while to click that link to try to log in just to make sure you have access. If you have any issues with anything about access, we encourage you to report that to us as soon as possible so we can mitigate that well ahead of the deadline which is going to be on April 1st. So anyone again that is logging in for the first time, had issues or is logging in for the first time in a while, go ahead and click that link while this the demo area loads up for me. So I'm going to go silent for about a minute while it loads and we'll keep the floor open for any questions related to the template that Grace just went over, annual reporting in general, or anything about the portal. And I know we're coming short on time towards the end. So I'm going to roll through the demo pretty quickly to give additional time for Maima and her team to go over some additional pieces in the slides. Thanks, Jonathan. Holly Hunt: I did have one quick question for Grace and Maima. On the actual reporting template, I apologize if I missed this. Is there a format that we should follow for the unique transaction ID as we're inputting those? Maima: the jurisdiction decides the unique ID, you just need to make sure you're consistent and you have a process. If you look at the reporting guidance, you decide if they keep consistent with your application, that's what we ask. OK, great. Thank you. Jamie: Hi, this is Jamie from Montana. And I have a question about the loan investment performance tab. On that tab, the equity investment gains column, is that just for venture capital or is that for loan participation programs as well? Maima: That only applies to central capital programs. And it's possible siding and reporting guidance. Jamie: OK, Thank you. Maima: Amy, we also received your questions. We have responses. So hopefully we'll get that to you soon. Thank you so much for your patience. Thank you. And that's just a reminder, if you have questions, you might be double muted. So just make sure you come off mute because they want to make sure you get your questions. And if you're shy today, it's totally OK. You can also e-mail your questions and let us know if you need time with us as you complete your template. Thank you everybody for making time. OK. Jay: If there are no further questions, I can get started with a demo of the portal. So I am going to share my screen and we're going to get started. So the link that I put into the chat, we have two different links. One that has the SSBCI Homepage towards the end as a suffix. But if you have that link that does not have the SSBCI homepage you will be dropped onto what you see on the screen right here and you just hit dismiss. You scroll down to the SSBCI program tile and click that tile. If you had the link that I put into the portal that had SSBCI Homepage, you will see that in the link, the URL up top, and that is the link that is going to take you directly to this page. And once you're on this page, you're going to come over to the left hand navigation area and you're going to click on Capital Program reports and it defaults to the Quarterly reports. So you're going to have to click the Annual Reports tab. Once you click that tab, you would be able to search for your annual report that you're going to load. This is again my testing environment. So it's a whole bunch of things in here. You may not see all of this. You probably only see one item or one entry for your annual report and the window is open as of March 1st, so you're going to see a blue pencil highlight. If you are trying to log in today, you're going to see a view icon because the submission window has not started. So once it has started, you can click on the blue pencil icon and I'm going to quickly go over a little bit of the navigation behavior. We have a left hand navigation area where you can click from section to section. We also have a back and a next button towards the bottom where you can go back a section or you can go forward to the next section. We have a widget on the right hand side that shows your jurisdiction, the reporting period and it's going to show you the deadline. So we're going to jump back to section one. And in Section 1 the thing that jumps out at me is you're going to have your annual reporting period, which is going to be January 1 through December 1, and then you will have the submission window which will be March 1 through March 31st. However, the deadline is going to be April 1st since March 31st ends on a Sunday. Inside of the user instruction areas, we do have the policy guidelines that you can click on and access. We have the capital program reporting guidance which you can access and we also have the annual report user guide. And if you have any questions or concerns or you go into any issues while trying to submit your annual report, you can always send an e-mail to the SSBCI_information which was previously placed in the chat. We just ask that you also add your outreach manager to that correspondence to us. We'll go over to Section 2, which is the participating jurisdiction information. Again, this is my testing environment. So you're not going to see all of these twos and twos. You're going to actually see you're implementing entity information here. And if you see anything that looks incorrect, we encourage you also to reach out to the SSBCI_information box so that we can cure whatever issues that you are having with this implementing entity. This information is pulled directly from your capital application, so it should be correct. However, if it's not, please let us know. Towards the bottom we have a contacts area. We realize that sometimes there may be someone that has a reporting role in your organization is different from anyone that may have previously logged in to submit an application. So we give you the ability to check out who has access to interact with the quarterly report and if you have a new user that you need to add. We have this area here, the word page and this goes to our COVID relief hub where you can add users to your account. We ask that if you have a new user that has not done ID.me we ask you to add them here first before that person has clicked on the link to engage with ID.me to get to the portal. Once you're here to add someone to your account, you need to go to certification and submit that you are the person that's able to add that person and once you hit submit, then you have a designation form where you can add that person to the account. So we have a couple of different roles. If you see my test user account right here, we have the authorized representative role and this is the person that can view, download, upload and submit the quarterly report. We have an account POC, they can only view download and upload. They cannot submit the quarterly report and then we'd also have a admin role. This role right here: Admin role. And this is the role that you can only view and download the quarterly report from the portal. If you need to adjust a user's information that's already in your account, you can hit the blue pencil icon. It opens up the dialogue area where you can choose whatever updates that you need to do for the capital reporting everything is going to be preceded with SSBCI capital and that you can choose between your representative, your account administrator, or your account POC. The vast majority of people use the account or authorized representative and this is not to be confused with your authorized official on your application. This is just a role in the system that guides how people are able to access the portal. So if you add a new contact, you would click the new contact and add all the information that has an asterisk and again select the role that that person should have. And once that is all done you will see that this table will update with that new information. Moving on to Section 3, this is the area where we do have the template for you to download. So coming from the top to the bottom, we do have the capital reporting guidance again here and then we have right down here on the word here is where you can download your annual report. Once you have that downloaded and you are ready to upload, you will simply come over to the upload files area. Now this was a previous record for me so I just deleted that to make sure that the upload files drop down is available. Once you have the annual report filled out and you're ready to upload, you just click upload files and you navigate to where you have saved your file. And then once you have that selected you click on that and hit open and it is going to upload the files. You'll see a blue done. Click done and then you will see the file populated in the record area down here. Now you notice that the upload files has now been grayed out because you do have your annual report uploaded. If by chance you do not have any reporting information for the period, no transactions for the calendar year 2023, you can click this box here and if you click that box that grays out the upload area, it also grays out the annual report narrative, which is required if you're reporting information. So we're going to go back to Section 3 and we're going to re-upload that. We're going to uncheck the box. We're going to go ahead and upload that file again. Once you have your file uploaded, you would navigate to the next section where the annual report narrative is and then once you have your annual report narrative and we have put this area in here to consider the following as you develop your narrative. So this is a little bit of a guidance on what you should be reporting into that narrative. And again, if you have any issues, reach out to your OM via the inbox and include the OM on that communication. And once you have your narrative filled out, you click upload files. Go back to the area where that file is loaded, you're going to click done, it's going to populate the table here and then you're ready to move on to certification on Section 5. When you are ready to certify, we ask that you copy the name here and paste it into the box or on to the right. I say that because this this box here is both case and space sensitive. So if I type in a lowercase S on my name and click certify, it's going to give me an error. So again it is case and space sensitive. That's why we asked you just to copy the name here and then paste it into the white box here. Once you have that populated you click certify and submit and you're going to get a success green banner towards the top. You're also going to see the widget turn over to submitted. If while you're inside of the submission window, which is going to be up until April 1st, you do have the ability to unsubmit if you realize that you submitted something incorrectly. And just click unsubmit report, you're going to confirm that you want to unsubmit. Once that's confirmed, it's going to drop you back to the Section 3 where you're able to re-upload. So let's say that in this case, well, we didn't have anything really, but we're going to upload the file anyway. Come back, upload your new file, hit, done. Go back to the narrative section in Section 4. If the narrative is different, we want you just to delete that file and upload your new narrative. Once the new narrative is in the table down below, you can come back to Section 5 to certify again, copy and we're going to paste and we're going to certify and submit. Again you'll get a green success and then you will get a widget change over to submitted. Now I know I went pretty quickly through this. This demo is going to be recorded. So you will have an opportunity to come back and check that demo out. And again if you have any issues logging in to the portal, we asked you to try to get that identified as quick as possible, as early as possible so that we can mitigate those issues well ahead of the deadline which is going to be on April 1st. With that, I am going to stop share and I'm going to turn it back over to Maima. Thank you.