SLFRF NEU Webinar:Portal Demonstration & Overview of SLFRF Reporting and Compliance Responsibilities

good morning everyone thank you for joining our session today as you can see some of your peers have already begun to introduce themselves in the chat so as you join the call please take a moment to share your name your role and the community that you serve in the chat my name is Laura McDaniel I'm the policy Outreach Le for the state and local fiscal recovery funds program and I'm pleased to be here with you today for this discussion about reporting and compliance for the state and local fiscal recovery funds program or slrf in today's session we'll cover a few items that will be useful to you as you prepare to complete your upcoming annual reports first we will review some of the key reporting timelines and resources second we will share resources for accessing the reporting portal and updating and changing your user roles third we will provide a live reporting portal demonstration of how to complete your annual report and finally we will review some of your compliance responsibilities and helpful resources ources so thank you all for introducing yourselves to your peers in the chat at this moment we will use the chat to share materials and to give you quick access to some key resources for for you to use as you get up to speed on the program please use the Q&A function in Zoom for your questions going forward and now I'm going to hand it over to my colleague James Bond to give you an overview of the program James thanks Laura as many of you know the state and local fiscal recovery funds or SL off program a part of the American Rescue plan delivered $350 billion to State local and tribal governments across the country to support their response to and recovery from the covid-19 public health emergency through slf RF over 30,000 recipient governments um are investing These funds to address the unique needs of their local communities and create a stronger National economy by using these funds for the eligible uses now we won't cover all of the program background and eligible uses in this discussion but linked in the chat our resource guid to uh help you learn more about the slrf program I will now hand it back over to my colleague Laura McDaniel who will go over the uh reporting resources and responsibilities overview thank you James so in this section we'll cover a general overview on the program key reporting requirements and deadlines and how to access the treasury reporting portal the live demonstration is going to be later in this presentation now let's take a look at the reporting portal uh reporting resources and responsibilities so in this section we'll walk through important General background reminders and new resources for success to help you when completing your reports we will also have a live reporting portal demonstration showing you how to complete the report so state territor oral Metropolitan City County tribal governments non-entitlement units of local government or neus that received funding from the state and local fiscal recovery funds program are required to comply with compliance and Reporting responsibilities that are set out in your financial assistance agreement so all recipients of slrf award funds must complete financial performance and compliance reporting as provided in the compliance and Reporting guidance so as a reminder use of SL award funds under all seven eligible use categories must be obligated by December 31st 2024 and for your convenience we provided a link to the final rule frequently asked questions or FAQs in the chat that outlines more about this so for the four eligible use categories described in the 2022 final rule including the revenue loss eligible use category and the emergency relief from natural disasters eligible use category that's described in the 2023 inter final world these both are subject to the the same administrative requirements in the expenditure deadline of December 31st 2026 funds used for surface Transportation or Title One projects must be expended by September 30th 2026 which is earlier than the December 31st 2026 expenditure deadline for the other eligible use categories so this part is important neus must submit project and expenditure reports quarterly or annually to treasury depending on the size of their slf RF allocation right now we will briefly go over the reporting requirements and you are encouraged to review the full compliance and Reporting guidance for the slf program which is linked in the chat and you can see the guide on the cover of you can see the cover of the guide on the screen here so as we mentioned earlier the required reports help treasury determine recipient compliance with the terms and conditions of the slrf award including regarding whether funds are being used for their inent end purposes in addition the reports assist treasury in assessing the effectiveness of the program and making informed policy decisions please note that first treasury encourages neus to include as much detail as possible in their reporting particularly as it relates to claiming the standard allowance if they've opted for that and Reporting the use of funds under the re Revenue loss eligible use category for expenditure category 6.1 projects second neus are required to satisfy the slrf reporting requirements and continue to report regardless of how much they have expended until award close out occurs third in accordance with the slrf financial assistance agreement all recipients including neus and their subrecipients are required to have an assigned unique entity identifier or UI in sam.gov for the duration of the period of performance of the slf award please note that the revenue loss eligible use category does not includes several words and for more information on that you can take a look at FAQ 13.14 so we'd like to take a moment to point out that all of these resources from user guides to follow along webinars to explainer videos that we're going to talk about they're all found online on our slrf program website so you'll find the link to the landing page recipient compliance and Reporting responsibilities in the zoom chat we will follow up after this webinar with an email to all attendees to provide these important links and we strongly suggest that you spend a few minutes bookmarking these links in anticipation of successfully filing the reports so before you begin work on your report there are a few key items to review please consult the latest edition of the compliance and Reporting guide as mentioned earlier and you'll see it here on the screen and linked in the chat and make sure that you check the slf RF award terms and conditions in your financial assistance agreement the authorizing statute the 2022 final rule R and other Regulatory and statutory requirements now you'll need to refer to the latest project and an expenditure report user guide as you can see here on the screen and linked in the chat which will provide stepbystep guidance for um to submit your slf forf reports later in this presentation you we will give you a live reporting portal overview you can use this and the reporting on the and the recording of the live demonstration to refer to as you go to complete your report you you can also refer to the self-service uh resources which are linked in the chat for common questions related to the program including reporting so now that you know the how of where to find key resources to help you complete your report you'll actually you'll need to know the where of your report as in where it to submit it which you'll do using treasury's reporting portal you can access a reporting portal on the web page entitled recipient compliance and Reporting responsibilities and look under the accessing Treasures portal section you'll need to choose either the login.gov or id.me link depending on which account your organization has we will cover that briefly in the next section of our presentation before we move on let's do a recap of this section we covered reporting requirements and responsibilities how to file the slrf annual report and where to file the slrf annual report so now let's move on to user roles within the treasury reporting portal we will do a demonst ation of what the portal looks like and how to access it shortly so in this section we will review the different user roles within the reporting portal how to update your login.gov and id.me accounts and when to prepare to update your user roles if needed ahead of the upcoming annual report in April first let's review the three user roles the first role I will cover is that of the account administrator the account administrator for the slf slf app award has the administrative role of maintaining the the names and contact information of the designated individuals for as reporting the account administrator is responsible for working within your organization to determine its designes for the roles of point of contact for reporting and authorized representative for reporting and providing their names and complete up-to-date contact information through treasury's portal the account administra administrator can also view slf reports finally the account administrator is responsible for making any changes or updat as needed over the award period we recommend that the account administrator identify an individual to serve in the place in the event of staff changes now we will move on to the point of contact for reporting the point of contact for reporting is the primary contact for receiving official treasury notifications about reporting on the slf award including alerts about upcoming reporting requirements and deadlines the point of contact for reporting is responsible for completing the slf reports but cannot certify and submit these reports so that's important I'll repeat it the point of contact for reporting is responsible for completing the slf reports but cannot certify and submit these reports so now that we've covered these first two let's take a look at the authorized representative for reporting so in order to submit reports to the reporting portal you must designate an authorized representative role on your account the authorized representative for reporting is responsible for certifying and submitting a official reports on behalf of the slf award recipient the official reports may include special reports monthly reports quarterly reports interum reports and final reports treasury will accept reports or other official Communications only when submitted by the authorized representative for reporting the authorized representative for reporting is also responsible for communications with treasury on matters such as extension requests and Amendments of previously submitted reports so now let's discuss the two signin Services used to access treasury's uh reporting portal login.gov and id.me so to access the portal and submit your slrf reports you'll need to register an account with one of the two signin Services blog and duub or id.me to assist your registration process treasury's website provides resources that include follow along screenshots and two 15minute videos with step-by-step walkthroughs of how to set up create and update your sign-in services accounts with the login.gov or id.me platforms if you are a new user and have not previously registered with id.me or if you are a non-entitlement unit of local government and Ne we ask that you register using the login.gov uh a process at portal. treasury.gov compliance we strongly suggest new users and any any us register using login.gov as it offers a much easier userfriendly experience when registering to access the treasury portal users who previously registered through id.me and submitted a compliance report may continue to access treasury's portal through that method although creating a new login.gov account will not cause any issues users can log in using both id.me and login.gov provided the accounts use the same email address so here are a few Pro tips and reminders for Success when logging into the treasury portal first please make sure that you are using a supported web browser when logging in the first time or anytime that you log in the treasury portal supports most web browsers including Microsoft Edge and Google Chrome however the treasury portal does not work well on Internet Explorer for example second account administrators we cannot stress this enough four weeks before any report is due is a great time to check and update your group's user roles if needed in the treasury portal so sign into your accounts early and keep your user roles up to date ahead of the April report to avoid delays verify that you have listed their correct names phone numbers and especially email addresses that they will use to access the treasury.gov portal this third one is for any users remember that login.gov is the easier signin service to register with and use when accessing the treasury portal any use do not need to fulfill the more complex uh requirements other slf or recipients must meet when registering with id.me register to use the login.gov process at portal. treasury.gov compliance so as a recap in this section we cover key roles for managing the treasury reporting portal access and submitting reports the timeline for when to update reporting roles before the annual report is due and where to find resources for creating login.gov and id.me accounts so now we'll turn to my colleague Stephanie Johnson who will provide the report in Portal walkthrough showing you how to apply some of the information we just covered she will also cover how to troubleshoot some common issues Stephanie hi everyone my name is Stephanie and I'm with the data and Reporting team here at slrf and if we could go to the next slide in this section we are going to be going over some common issues and questions that we do see come up a lot also we're going to go over some new features since the last time you've done a report and lastly it's a reminder that you are required to certify and submit the report even if there is no activity during the reporting period so right now I am going to share my screen and we are going to take a step back and go over the roles that lur was previously discussing in our designation of roles section I am not able to share my screen at this moment one there we go okay so to start off when you are going into your page you are going to see that there are three lines in the top left corner by selecting these lines you will see a drop- down box with options from there you will want to select account as this populates in this section an account name typically generates however because it's a demo creation we do not have an account name there so I am going to switch over to screenshots this is the section where your account name would show and you will see the Blue Link where your account name is you would select that link and once you select that link you will be given the option of three tabs and as an account administrator you will want to navigate to the certification tab this is where you will be able to enter your name that you are the authorized to make changes and submit names on the designation form once you go to the designation form you will take that POC name information and add it to the sections you will also have roles listed in this box you will have the account administrator role the authorized representative for reporting role and the report for contact reporting in in this section to make a selection on these roles you will select the the RO you would like and hit the arrow to move it to this box a single role can have multiple people assigned to it and a single person can have multiple roles therefore you can have one person with all the roles you can have one person with only one or two of the roles once you make these selections you can also change these by selecting it once it is in this Bo box and move it back over to the pre-selection Box by using the arrow once you enter the information you can complete it and it will populate in the bottom section in this area where an edit button will populate in this section however because it does not show my demo model we will not be able to see it in this section but if you have any questions please let us know there is also another location where you can see the information and that is once you log into the portal you will be able to see on the recipient profile tab you will be able to see the names listed down below you will also be able to see the roles listed in this section however you cannot make edits to this section you would have to go back out and access through your account and Laura I'm G to take a pause there see if there are any questions hey Stephanie so I do have a few questions here from the Q&A so the first one I have for you is what is the earliest we can begin to submit our reports for 2024 okay um the portal opens on April 1st 2024 and the deadline to report is April 30th 2024 and you will want to report your activity from April 1st 2023 through March 31st 2024 thank you um I'll go to the next question now so um this person says we've had some staff changes since the last slf reporting was completed um how do I find who is listed as the account administrator and as the authorized representative great question again that can be found once you are inside the port or your compliance report you will be able to go to the recipient profile Tab and scroll towards the bottom and you will have a listing of your point of contacts their contact information as well as their current roles and to make any edits to this however you will need to go back out and select SCT your account from this section and make edits in that area um the next question that I have for you is um can work can one person be all of the roles and then can the same person complete the report and certify it yes so one person can have multiple roles H and they can do multiple things within the reporting requirements or you could have divided up to multiple people having the same role as well so two people can do the same function thank you so the last question that I have for you is um where do you go to edit contacts yeah um for this again this is just a great reference with once you're within the compliance report but if you notice that this is incorrect you will want to go out and go to your account page and then select your account there and make the appropriate changes on the designation form that's all that I have for now so I'll turn it back to you Stephanie okay so here we are going to work on accessing your report to access your report you're going to go into your compliance report and you will have a listing of all of your reports and agreements associated with your account from there you can identify the status of your report as well as the reporting period and deadline and then you can distinguish what can be done based off of the icon here in this section and over here on the right there's is a drop-down list of what these icons mean so if you have a previous report from the last submitted report you will be able to view this report it will have a view icon and a download icon and then the blue pencil indicates that this is a report that we are needing information for so accessing the report you will select your pencil and then it will generate into the portal from here your information is going to generate here on the right side of the screen again this is going to tell you the the report the demo time frame or the reporting time frame which this is expected to have information from these dates so this is where you will see your April 1 1 through March 31st dates and then your submission deadline which would be April 30th 2024 you'll also see your allocation amount this helpful screen will be on multiple tabs but for the purposes of this demo we will be going over your recipient profile tab project overview tab the recipient specific Tab and the certification tab so to begin with we are going to show you the recipient profile tab again this is the same tab where you would find the information of your point of contact list and this tab also has your your detailed information here on the right side of the screen one thing that we would like to point out within this tab is there are questions that may have not been answered in a previous report we ask that you go through your reporting tabs and verify anything with a red Aster that you provide responses to these questions and that way it alleviates any errors or Warnings that you may get as you progress through the report all of this information up here is information that is pre-populated based off of information already submitted so next we are going to go over to the recipient specific tab in this tab this is where you are going to identify if you are taking the standard allowance or you are doing a calculated Revenue loss this is a yes or no question is your jurisdiction electing to use standard allowance of up to $10 million not to exceed your total award allocation for identifying Revenue loss this is a yes or no question by selecting yes to allowing for the standard allowance you are asked three additional questions the amount of Revenue loss due to covid-19 Public Health Emergency this amount has to be $10 million or less as you have uh you look at your allocation amounts you want to use that amount if you are choosing to use the standard allowance and enter that amount here so the purposes of this demo I have an allocated amount of $10 million I will enter that information there and then you'll be prompted by another question for fiscal recovery funds used to make a deposit into a pension fund again a yes or no question once you add that it all also will ask you to briefly describe what the revenue replacement fund we would like you to be as detailed as possible when you do enter this information to provide us additional um insight into what the project is for and so for the purposes of this we will provide a test project and then you will save as you can see we got a green check mark so that means it saved appropriately however I want to say that what if I had put an amount that exceeds my allocation amount I put $15 million and I hit save I will get a warning message warning me that the total is greater than my SF slf RF allocation amount so we'll need to change that back to 10 million okay I want to take a pause there Lura to see if you have any questions so we do have um a few questions here so the first one is where do I find my signed award terms and conditions agreement that the system is requesting to be uploaded back to our homepage and when you have an A a request for agreements your any agreements will be located as well in this section so if there is information required from them you will again see the blue pencil however if you've already submitted these documents you will be able to view them with the the blue icon you can select that and view what was submitted um the next question that I have for you is um this person says for those of us who have expended and reported all of our funds in 2022 and reported in 2023 is there a way to check um to just check a no change box and have the report uh completed yes um we will be covering that shortly in our project overview section uh where you do have the option to lock a project however I I must stress that even though all your projects are locked you are still required to go in every reporting period and certify and submit your report with the lock feature you are just not required to enter any new information for that project however you still will need to certify and submit your report um and then this is the last question I have for you now um is the allocation amount always your Total distribution and not what is remaining and not yet spent yes your total allocated amount will be shown in the right side in this Legend over here and that will be the total amount that has been distributed to you that is not the remaining balance we do have some additional tools that we will be going over that do have calculations to allow you to identify areas where you do still have funding available but this allocated amount will remain consistent as the amount that you have been distributed well that's all I have for you now so I'll turn back over to you Stephanie okay we are going to navigate to the project overview tab I just want to remind that we have just gone in and establish that we have a standard allowance of $10 million but now we need to make that into a project so from there we would go to the project overview section in this section I do want to highlight that as changes and new requirements do come out we do place these in this project over view section that this information also is found in our p& reporting user guide however is just a a paragraph on what has changed previous updates and the new updates that have changed we tried to help Point people in the right direction to identify if there are new updates to see if is applicable to your reporting period so please take a minute to just briefly read through these when you enter your reporting portal okay now that we are in the project overview section you will be init initially asked a first question does your jurisdiction have projects to report for this reporting period once you have established projects this question does not need to be answered every time this is only for the initial time when you are going to add projects from there you have the option of yes your jurisdiction does have projects to report or no my jur jurisdiction does not have projects to report if you select no you're going to be required to provide a reason on why there are no projects at this time for today's demo we are going to say yes we do have projects to report and from there you will go down to this lower section and you will add a project in this section it you will be asked to enter information specific on your project because we are doing standard allowance we are going to select the expenditure C category for Revenue replacement six and then the subcategory of provisions of governmental Services there are always warning messages and information that may pop up um as you are going through the report this one just states that obligations and expenditures that are reported under expenditure category 6.1 Revenue replacement do not need to have a subrecipient sub Awards or expenditures separately reported after entering the 6.1 project as required so what that's saying is once we enter all this information we do not need to provide other detail regarding the specifics on the awards and expenditures to begin with we were going to enter the project name the project name is something that you the recipient determine so since we're doing some Revenue replacement we will call this project test Revenue replacement and then the project ID number again this is something that you the recipient are determining however remember that this project ID does need to be a unique number for the purposes of this demonstration I am entering an adopted budget however this is not a requirement for any use this is only required for tier one recipients once we enter our adopted budget you will want to enter the total cumulative obligations and total cumulative expenditure this is the total amount of funding that has been obligated and spent for the entire time of the project so we have are identifying that we have spent it all so we will enter that amount this section and then there is the current period obligations and the current period expenditures this would be what you have done only in this current period keep in mind that these amounts cannot exceed your total cumulative obligations and expenditures these are included in that total cumulative obligation and total cumulative expenditure but for the purposes of this demo we have just entered that we are using standard allowance for these projects so we are adding it as a current period project so we are adding that information to the current period section lastly for your projects you will want to provide a a description of what this project covers again we would like the to be as detailed as possible and additional informations of how it could be used so once we have entered all information we will add our project and it does take a moment and there it populates now you will see our screen has changed it has a rollup of our total adopted budget our total obligations and our total expenditures this this is for all of the projects that are listed below if you have multiple projects this would total up at this top section also there is a calculation field in this section this is a calculation to determine how much of the funding is still available that has not been budgeted this is only available if you are providing an adopted budget it is basically saying of my adopted a budget that I have established I have $10 million in obligations towards it so I have zero remaining if I had only said I had obligated $5 million then this calculation would say five million is remaining to be obligated based off of our adopted budget here you will also notice that there are is information regarding the project we just entered the name the ID the obligation and expenditure totals the category there is a blank section for completion status we will go over that in a moment here you can also see your project status and you can click on the green icon if you would like to open that project up again your obligation status and your expenditure status again you can click on all of these if you would like to enter that information also we have the new feature of the lock status project to lock a project the project must have a completion status entered of completed and you must have fully obligated and expended all of the funding associated with this project so if we were to go in to lock this project we will notice that our completion status is blank and therefore our lock project button does not turn blue our other information is entered and it is in green the total cumulative obligations are listed in this column as you can see a period breakout as well as the total expenditures now to enter this completion status what we could do is go back into the project status and then the question does generate a status to completion and we can then take the dropdown and select that this project is completed and save the project again now the completion status has generated in this area and we can go in and lock this project is completed it is 100% obligated 100% expended we will lock this project by locking this project it allows for you in your next in future reportings to go straight to the certify and submit section if all your projects are locked then you no longer need to enter a current period changes to that project and can go straight to the certify and submit section I just want to reiterate just because you have locked the project does not mean that you have you don't have to do future report you are still required to do a future report by just going in and certifying and submitting the project now Laura I want to switch it back to you see if we have any questions hey Stephanie yeah we have a few questions about this so the first one I have for you is um is a total adopted budget for one particular project or is this budget for the entire allocation the adopted budget is different in different sections the total adopted budget in this section is a roll up all all the projects that are listed so if we had two project listed one for 10 million one for five million this total adopted budget would be five million or would be 15 million a total of the five and 10 million for total if in the individual status of a project this adopted budget is specific to this project only it only has to do with your Revenue replacement project um so the next question that I have for you is uh do you put only the amount expended in 2023 or the total that you were uh awarded great question so in in this section of your project the total cumulative sections are going to be the total for the entire life of this project that you're using the slrf funds for in this section over here the current period obligations you would put only what has happened in this most recent reporting period just a reminder that this current reporting period is cumulative into this total amount therefore the current period obligations and expenditures must be less than or equal to your total cumulative obligations and expenditures so the next question that I have for you is if you lock your report once completed and have expended all the funds um do you still have to report in April 2025 and 2026 yes um once you your projects you are able to just bypass entering information specific to projects but you are still required to go in and certify and submit which we will go over shortly a project for every reporting period um I see I see another question here um in the chat about locking so is locking mandatory when a project is done no this is not a mandatory requirement it is just a helpful tool to allow ow for ease in reporting and to assist with the reduction of too many entries needed so it is just for your benefit you do not have to use um so the next question um I have for you this person um asked you know how can I modify project info after it is added and saved once you have entered a project you can go in and we will unlock this project and we will go in and you can go in to this section now and make a change to your project you could change it to 5 million and now save so to make any changes to your project you would go into your project status and change it okay so the last question that I have for you um for now is um where do you find your project ID your project IDs they can be found again we are on the project overview Tab and your project IDs are listed in this section here underneath all the the tab headers you can sort them and you can also go into the project if you would like and see the project ID that's all I have for you right now so I'll turn it back to you Stephanie okay so once we have entered our project and we have all the information we need we are going to go over to the certification tab here you are going to get another summary of what is been submitted in this report you're going to have an overview of the total adopted budget again this is all of the project that you have entered the total adopted budget the total cumulative obligations for all of the projects listed and the total cumulative expenditures for all the projects listed you will notice there's a calcul field here again this calculation field is a direct result of an allocation amount minus your obligations this is telling you that of the amount that you have allocated how much funding is left this will also tell you I if you've been allocated $10 million and you have exceeded that amount it will be a negative number here and that will be an indicator for you to go back to your project overview Tab and verify your amounts you will also have the number of projects that you have entered as well as a a chart below showing their status is it complete or is there incomplete information based off the project status the obligation status and the expenditure status this is a great tool for if you have multiple projects you can see if you have cleared all of those errors or and made all of those entries appropriate and then also you will notice on the right side of the screen you have your information again the status of the project your period for the project your due date for your project your allocation amount also I do want to point out in this help section you do have the option to click on the user guide and this will direct you directly to the most recent user guide that is out there containing that is pertaining to the reporting portal also the FAQ page and it'll help have helpful information on information that allows you to submit your report and any common questions that arise so please use those resources as you need them now once you have everything in good standing on your project you will then scroll to the bottom of the page you will notice that your information is create or is generated in this section below and it will require you to hit the certifi and submit button and once you have done that your and you go back into your report your status will change to submitted in Green in this section I want to turn it back to Laura see if there are any final questions hey Stephanie yeah we just have a couple of final questions in the Q&A so um I know you talked about this a little earlier but um could you just kind of reiterate whether or not the um the allocation amount is always your Total distribution and not what is remaining or not yet spent yes I definitely wanted to go over this again because in this section you can see that your total allocated amount versus your total project obligations and expenditures and this section you are looking to identify if you have spent all the funding that has been distributed to you this allocation amount will stay constant for the most part and not change however these calculations will change as you continue to report and the goal is to reduce your remaining available balance down to zero in this section um I just have one more question um for you in this section so this person asks you know what if um a previous elected official filed the um prior year report incorrectly and it needs to be fixed can prior year submitted reports um be fixed at this time our reporting is cumulative and so we ask that all updates be made in the next open reporting period uh that way the changes are tracked appropriately and not in midcycle of reporting so all changes that need to be done should be reflected in the next reporting period because these are cumulative reports thanks Stephanie so that's all I have um from the Q&A I'll turn it back to you okay and let me stop sharing okay so just to take a quick step back um one of the key takeaways is for you to review the p& reporting guidance and not only the most recent if you could take some time to review the prior p& since your last report in the beginning sections of those guidances there is a an update section on what has changed in the in this this reporting period and so it kind of highlights where in the guidance that changes have been made so please review those to see if there are any applicable changes to you also as we've stated before if you can open up and log into the portal immediately to identify if there are any issues and verify your poc's and make sure that everyone has appropriate access so during the the meeting you will be able to or during the um reporting period you'll be able to focus on um your reporting and not on any technical issues and then lastly also go through each tab for every submission to ensure that all the questions are asked anything with a red Aster if it is not answered you will get a warning message or an error message when you go to certify that report so please just take a double check before you submit to alleviate any of those issues and I will hand it back to Laura thank you Stephanie um so now actually gonna turn to my colleague John mclassic who will walk through the um compliance um responsibilities and resources John thank you Laura thank you Stephanie uh hi my name is John mosik I am uh the slrf compliance monitoring team's director which which is tasked with overseeing post awward monitoring of slf RF financial assistance Awards my team and I work closely with the other parts of the slrf program team to ensure that program priorities are met and critical risks are mitigated today I'll speak with you about one recipients uh responsibility uh to ensure accountability and stewardship of their slf RF award funds to two what happens when a recipient becomes non-compliant under their award and three what happens when a recipient doesn't resolve their non-compliance by accepting an slrf award the recipient agrees to undertake all respons all reasonable efforts to complete the goals and objectives of the award and to take responsibility for complying with the terms and conditions described in the financial assistance agreement in addition the requirements of the uniform guidance generally applies to slf Awards there are however some exceptions to the rule particularly related to revenue replacement expenditure category while subp Parts A B C and F of the uniform guidance apply to revenue replacement only specific Provisions in subparts D and E apply you can find more information under question number 13.15 of the slf ORF FAQs in this way recipients of slrf awards are responsible for good stewardship of the awarded financial assistance part of being a good Steward is submitting your reports in a timely manner regardless of whether you have spent all of your slf RF funds or have not yet spent or used any of your slf ORF funds account uh accounting for costs incurred under the award and being able to justify the expenses in accordance with the terms and uh of the award treasury has posted many resources uh to guide slrf recipients compliance with reporting requirements at treasury.gov backs lfrp reporting a few of them are highlighted in the box to the right hand side of this slide so what happens when a recipient becomes uh non-compliant for example they don't submit a report or commit an activity that doesn't align with the goals and objectives of the award when this happens and we previously conducted Outreach we will issue a notice of non-compliance to the recipient the notice of non-compliance will be sent through the treasury's portal and the recipient will receive uh notice that they have an important message in the notification center you can see one of these notices of non compliant and what it looks like um in the notification center on the right hand side of the slide we take a Cooperative approach to ensuring uh the recipient's compliance with the terms and conditions of the slf RF award where feasible will continue to conduct Outreach uh to recipients that receive these notices with the goal of helping to clear the instance or instances of non-compliance once the outstanding compliance report is submitted or the additional details or requested documentation has been provided and uh reviewed by treasury we may consider the non-compliance resolved and the recipient then continues its regular reporting Cadence if the instance or instances of non-compliance continues uh to be an issue then treasury may take additional actions when a non-compliant recipient doesn't resolve an instance of non-compliance such as continuing to not submit a report the treasury has a number of Remedies it can use to resolve the situation this includes terminating the slrf award requiring the return of slrf award funds and Reporting the recipient to the system for award management or sam.gov based on the continued non-compliance a recipient's future ability to receive federal financial assistance may be hindered due to not complying with the terms of their award their recipient could also be prevented from receiving uh additional federal funds if they are placed on the excluded parties list the big thing is is we want to continue to work with you before getting to this point so that we can prevent this worst case scenario thank you for your time this afternoon as mentioned earlier we've covered three main topics you are responsible as a steward of federal funds we want to work with you to clear instances of non-comp liance and if you continue to have instances of non-compliance Treasury will take action to remedy the situation thank you and I will hand back to Laura thank you John um so as a recap today we reviewed some of the key reporting timelines and resources we shared resources for accessing the reporting portal and updating and changing your user roles um we also provided a live reporting portal demonstration of how to complete the annual report revie vied some of your compliance responsibilities and provided helpful resources so on the screen is a list of some of the key resources we highlighted throughout the presentation which my colleague will provide again in the chat this includes the compliance and Reporting Guidance the slf frf selfservice resources the slf finer will frequently asked questions the latest project and expenditure report user guide and the link to register to use login.gov so thank you again for joining today's session um we hope that you found it informative um we have concluded the um the presentation portion of the webinar for today um you can find all the resources we mentioned in this webinar on our website and we will also follow up to those who registered for this webinar by email with a with a list of the resources we Shar today thank you all again for joining and have a good rest of the day goodbye